Administrative Assistant General
Company: City of Edmonds
Location: Edmonds
Posted on: May 14, 2022
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Job Description:
Administrative Assistant - General Print
(http://agency.governmentjobs.com/edmondswa/job\_bulletin.cfm?jobID=3447318=0)
Apply Administrative Assistant - General Salary $4,909.00 -
$6,088.00 Monthly Location WA 98026, WAJob TypePart Time -
RegularDepartmentCommunity ServicesJob Number2022-023Union
ClassificationAFSCME (Council 2)Application RequirementsA completed
online application, an attached resume, and an accompanying cover
letter are required to be considered for this position. An
incomplete application packet will disqualify you. Applicants may
attach additional information that will assist us in the review and
selection process.Social Security NoticeRegular full time and
regular part time City of Edmonds employees do not participate in
the Social Security program. For information on how this may affect
your retirement benefit, please call Social Security or visit their
website https://www.ssa.gov/planners/retire/wep-chart.html.+
Description + Benefits + Questions DescriptionCOVID-19 Notice: This
position has been approved to be filled and recruitments efforts
are ongoing. Please be conscious of possible delays in the process
related to COVID-19.Applications received through Friday, March 18,
2022 at 4:30 PM will receive priority first review. This position
will remain opened until filled but may be closed at any time a
qualified candidate is selected.About the PositionThis position
will perform administrative functions at the City Neighborhood
Office on Hwy 99.Under general supervision, plans and performs
complex administrative office coordination to assure smooth, timely
and efficient office operations for the department or assigned
office; relieves supervisor of technical clerical and
administrative duties having department-wide impact; researches,
collects, analyzes and compiles data and information for inclusion
in reports; maintains complex financial records, files and budgets
related to departmental operations, programs and expenditures.This
is a 50% full time equivalent position that is eligible for
prorated benefits. Scheduled hours will take place between 7am and
5pm, up to 20 hours per week. To view the full job description
visit the following link: Administrative Assistant - General Please
note the AFSCME union contract is currently in negotiations. The
wages posted are 2021 wages. Any change to wages and/or benefits
will be based on the final ratified union contract. About the
Department The Community Services Department consists of several
key functions within Edmonds city government: Communications, Human
Services, Intergovernmental Relations, and Special Projects. Please
see the Department Webpage
(https://www.edmondswa.gov/government/departments/community\_services)
for a more detailed explanation. About the City The City of Edmonds
is a beautiful community on the Puget Sound waterfront with a
population of 42,470 and is the gateway to the Olympic peninsula
via the state ferry system. Edmonds provides a full range of
services, including contracted fire services, police services, a
municipal court, a community pool, a regional performing arts
facility, public works and utilities, a regional wastewater
treatment facility, along with parks and recreation community
events and services. Six department directors report directly to
the Mayor and oversee approximately 241 full-time-equivalent
employees. Examples of DutiesEssential Functions &
Responsibilities+ Performs various administrative duties including
answering telephones and greeting visitors; provides information in
person or on the telephone or refers to appropriate department
personnel; opens, screens and routes mail. + Develops, prepares,
reconciles, and maintains computerized records, inventories,
maintenance management systems, lists, logs, and files related to
office and field activities, customer service and other data
specific to the assignment. + Composes, prepares, and types a
variety of correspondence, memos, reports, and other materials
specific to the assignment; proofreads materials to assure accuracy
and completeness. + Plans and performs complex administrative
office coordination; Organizes and coordinates office functions,
activities, and communications; assures efficient workflow and
office operations. + Develops and maintains a filing and record
system as needed for assignment.+ Researches, summarizes, and
prepares information as directed on a variety of department topics
for dissemination to the public through media and presentations,
community meetings and City literature.+ Provides staff support and
administrative assistance to boards and committees; prepares
reports, minutes, agendas, correspondence, and other materials as
appropriate and according to decisions and approved actions. +
Maintains up-to-date department information on the City's website.
+ Composes, prepares, and types a variety of correspondence, memos,
reports, and other materials and proofreads materials to assure
accuracy and completeness. + Operates office machines including
computers, printers, scanners, copiers, calculators, and other
related equipment as assigned. + Performs a variety of special
duties, projects or activities of assigned department or office as
assigned.Minimum QualificationsEducation and Experience:High School
Diploma or equivalent supplemented by course work in business
administration, office management, office administration or related
field and three years of increasingly responsible administrative
office support experience. An equivalent combination of education,
training and experience that will allow the incumbent to
successfully perform the essential functions of the position may
also be considered.Required Licenses or Certifications:+ Valid
State of Washington Driver's License. A driver's abstract is
required and will be reviewed according to the City's insurance
requirements. + A background check is required. Criminal history is
not an automatic employment disqualifier. Results are reviewed on a
case-by case basis.Supplemental InformationEnvironment:+ Office
environment.+ Constant interruptions.Physical Abilities:+ Hearing,
speaking or otherwise communicating to exchange information in
person or on the phone.+ Reading and understanding a variety of
materials.+ Operating/using a computer keyboard and other office
equipment.+ Sitting, standing, or otherwise remaining in a
stationary position for extended periods of time.+ Bending at the
waist, kneeling, or crouching, reaching above shoulders, and
horizontally or otherwise positioning oneself to accomplish tasks.+
Lifting/carrying or otherwise moving or transporting up to 20
lbs.Hazards:+ Contact with dissatisfied or abusive
individuals.Benefits information is available below and varies
based on classification status. Regular, part time employees may be
eligible for prorated benefits.Please visit the HR Benefits Website
(https://edmondswa.gov/cms/One.aspx?portalId=16495016=17263650) for
more information. 01 What are your salary expectations? Please do
not disclose current or prior position salary. 02 Which selection
below best describes your level of education? + High School or GED+
Some College or Certificate+ Associates Degree+ Bachelors Degree+
Masters Degree or above+ None of the above 03 Which of the
following most closely matches your program of study? + None or Not
Applicable+ Business Administration+ Office Management+
Administration+ Other related field 04 If you selected "other
related field" above, please specify. 05 As supported by your
application, which of the following most closely represents your
level of "increasingly responsible clerical or administrative
office support experience"? + No Experience+ Less than 3 years
experience+ Less than 3 years experience but I have an equivalent
combination of education, training and experience.+ 3 or more years
experience 06 Do you currently, or will you (by start of the
position), posses a valid driver's license and be able to provide a
copy of your driver's abstract? [Note - A WA state driver's license
is required within 30 days of hire date] + Yes+ No Required
Question AgencyCity of EdmondsAddress 121 5th Ave N Edmonds,
Washington, 98020 Phone 425-775-7740 Website
http://www.edmondswa.gov
Keywords: City of Edmonds, Edmonds , Administrative Assistant General, Administration, Clerical , Edmonds, Washington
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