Administrative Assistant General

Company: City of Edmonds
Location: Edmonds
Posted on: May 14, 2022

Job Description:

Administrative Assistant - General Print (http://agency.governmentjobs.com/edmondswa/job\_bulletin.cfm?jobID=3447318=0) Apply Administrative Assistant - General Salary $4,909.00 - $6,088.00 Monthly Location WA 98026, WAJob TypePart Time - RegularDepartmentCommunity ServicesJob Number2022-023Union ClassificationAFSCME (Council 2)Application RequirementsA completed online application, an attached resume, and an accompanying cover letter are required to be considered for this position. An incomplete application packet will disqualify you. Applicants may attach additional information that will assist us in the review and selection process.Social Security NoticeRegular full time and regular part time City of Edmonds employees do not participate in the Social Security program. For information on how this may affect your retirement benefit, please call Social Security or visit their website https://www.ssa.gov/planners/retire/wep-chart.html.+ Description + Benefits + Questions DescriptionCOVID-19 Notice: This position has been approved to be filled and recruitments efforts are ongoing. Please be conscious of possible delays in the process related to COVID-19.Applications received through Friday, March 18, 2022 at 4:30 PM will receive priority first review. This position will remain opened until filled but may be closed at any time a qualified candidate is selected.About the PositionThis position will perform administrative functions at the City Neighborhood Office on Hwy 99.Under general supervision, plans and performs complex administrative office coordination to assure smooth, timely and efficient office operations for the department or assigned office; relieves supervisor of technical clerical and administrative duties having department-wide impact; researches, collects, analyzes and compiles data and information for inclusion in reports; maintains complex financial records, files and budgets related to departmental operations, programs and expenditures.This is a 50% full time equivalent position that is eligible for prorated benefits. Scheduled hours will take place between 7am and 5pm, up to 20 hours per week. To view the full job description visit the following link: Administrative Assistant - General Please note the AFSCME union contract is currently in negotiations. The wages posted are 2021 wages. Any change to wages and/or benefits will be based on the final ratified union contract. About the Department The Community Services Department consists of several key functions within Edmonds city government: Communications, Human Services, Intergovernmental Relations, and Special Projects. Please see the Department Webpage (https://www.edmondswa.gov/government/departments/community\_services) for a more detailed explanation. About the City The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 42,470 and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services, a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with parks and recreation community events and services. Six department directors report directly to the Mayor and oversee approximately 241 full-time-equivalent employees. Examples of DutiesEssential Functions & Responsibilities+ Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. + Develops, prepares, reconciles, and maintains computerized records, inventories, maintenance management systems, lists, logs, and files related to office and field activities, customer service and other data specific to the assignment. + Composes, prepares, and types a variety of correspondence, memos, reports, and other materials specific to the assignment; proofreads materials to assure accuracy and completeness. + Plans and performs complex administrative office coordination; Organizes and coordinates office functions, activities, and communications; assures efficient workflow and office operations. + Develops and maintains a filing and record system as needed for assignment.+ Researches, summarizes, and prepares information as directed on a variety of department topics for dissemination to the public through media and presentations, community meetings and City literature.+ Provides staff support and administrative assistance to boards and committees; prepares reports, minutes, agendas, correspondence, and other materials as appropriate and according to decisions and approved actions. + Maintains up-to-date department information on the City's website. + Composes, prepares, and types a variety of correspondence, memos, reports, and other materials and proofreads materials to assure accuracy and completeness. + Operates office machines including computers, printers, scanners, copiers, calculators, and other related equipment as assigned. + Performs a variety of special duties, projects or activities of assigned department or office as assigned.Minimum QualificationsEducation and Experience:High School Diploma or equivalent supplemented by course work in business administration, office management, office administration or related field and three years of increasingly responsible administrative office support experience. An equivalent combination of education, training and experience that will allow the incumbent to successfully perform the essential functions of the position may also be considered.Required Licenses or Certifications:+ Valid State of Washington Driver's License. A driver's abstract is required and will be reviewed according to the City's insurance requirements. + A background check is required. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by case basis.Supplemental InformationEnvironment:+ Office environment.+ Constant interruptions.Physical Abilities:+ Hearing, speaking or otherwise communicating to exchange information in person or on the phone.+ Reading and understanding a variety of materials.+ Operating/using a computer keyboard and other office equipment.+ Sitting, standing, or otherwise remaining in a stationary position for extended periods of time.+ Bending at the waist, kneeling, or crouching, reaching above shoulders, and horizontally or otherwise positioning oneself to accomplish tasks.+ Lifting/carrying or otherwise moving or transporting up to 20 lbs.Hazards:+ Contact with dissatisfied or abusive individuals.Benefits information is available below and varies based on classification status. Regular, part time employees may be eligible for prorated benefits.Please visit the HR Benefits Website (https://edmondswa.gov/cms/One.aspx?portalId=16495016=17263650) for more information. 01 What are your salary expectations? Please do not disclose current or prior position salary. 02 Which selection below best describes your level of education? + High School or GED+ Some College or Certificate+ Associates Degree+ Bachelors Degree+ Masters Degree or above+ None of the above 03 Which of the following most closely matches your program of study? + None or Not Applicable+ Business Administration+ Office Management+ Administration+ Other related field 04 If you selected "other related field" above, please specify. 05 As supported by your application, which of the following most closely represents your level of "increasingly responsible clerical or administrative office support experience"? + No Experience+ Less than 3 years experience+ Less than 3 years experience but I have an equivalent combination of education, training and experience.+ 3 or more years experience 06 Do you currently, or will you (by start of the position), posses a valid driver's license and be able to provide a copy of your driver's abstract? [Note - A WA state driver's license is required within 30 days of hire date] + Yes+ No Required Question AgencyCity of EdmondsAddress 121 5th Ave N Edmonds, Washington, 98020 Phone 425-775-7740 Website http://www.edmondswa.gov

Keywords: City of Edmonds, Edmonds , Administrative Assistant General, Administration, Clerical , Edmonds, Washington